by Dave on January 9, 2014

Delegation is a very effective leadership tool if handled correctly. It is even more delegation puzzleimportant in dealing with Generation Y employees (Millennials), who tend to change jobs on a regular basis, because they become bored with menial tasks and the lack of advancement opportunities.

As leaders we are often reluctant to delegate for a variety of reasons – however failing to delegate we miss out on many benefits, the biggest benefit perhaps is that by delegating you may have the time you need to do the things required to manage and lead effectively.

Reasons people are reluctant to Delegate(a few gleaned from brainstorming sessions at management courses I have presented):

·         Lack of confidence

·         Diminished authority

·         Loss of visibility

·         Can do it better/faster

·         Mistakes can be costly

·         Lack of time to train

·         Habit

·         Like to be in control

Benefits to Delegating include:

·         Developing a broader range of skills in your employees

·         Training personnel for advancement

·         Reducing staff turnover which reduces cost of training

·         Encourages more initiative

·         Improves morale

Consider These 4 Steps When Delegating:

1.     Prepare to delegate

a.      Be willing to do it

b.      Be secure in the understanding of the benefits

c.       Be willing to risk – people will make mistakes and the work may not be at the same level – but they will learn,  you did

d.      Trust them to use their judgement and be supportive

e.      Have patience

2.     Determine what tasks you can delegatedo don't delegation poster

a.      Agree on specific goals for assignment and the standards you expect

b.      Level of authority that goes with the assignment

c.       Clearly explain the commitment required

3.     Monitoring the Work

a.      Regular follow-ups – no surprises – progress reports if a major project

b.      Let them know you are available if they need clarification or assistance

4.     Evaluating the work

a.      Discuss the quality, efficiency, creativity and cooperation that were demonstrated

b.      Be honest – but don’t make them afraid to make a mistake

c.       Identify any training needed and arrange for it to take place

d.      Ask – What if? Did you consider? Questions

e.      Praise when warranted

You can find other useful leadership tools in my book LEADING THE WAY


The best executive is the one who has sense enough to pick good

men to do what he wants done, and self-restraint enough to keep

from meddling with them while they do it.” –Theodore Roosevelt



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